# Escapia and Beyond

> Do you manage listings on Escapia or considering managing your listing on this Property Management Software PMS Beyond connects with Escapia and sends rat

Source: https://support.beyondpricing.com/en_us/escapia-and-beyond-ry4OProH_

Last updated: 2026-09-18T22:45:50.135Z

Do you manage listings on Escapia or considering managing your listing on this Property Management Software (PMS)? Beyond connects with Escapia and sends rates, minimum stay including gap fills, and check-in/check-out/changeover day requirements.

**Please note:** As a first step, make sure you have created a Beyond account to connect your OTA/PMS to. Simply sign up [here](https://v2.beyondpricing.com/create-account/pricing) to get started!

  
**In This Article**

  [Connecting your account](#connecting-your-account)  
  [Customizations in Beyond](#customizations-in-beyond)  [Adding a new listing](#new-listing)  
  [Pass-Through Expenses](#passthroughs)  
  [Troubleshooting](#troubleshooting)

* * *

##   
  
**Connecting your account**

  
This is an assisted integration. Please fill out your information using the [**Connect your Escapia Account Form**](https://app.beyondpricing.com/dashboard/connect/assisted/escapia) and our team will help you get your account all set up.

  Already connected directly to Airbnb, Vrbo, or [Booking.com](http://booking.com/)? Disable syncing for any Beyond listings connected to those channels if Escapia is pushing prices to them. [**Please see our guide for transitioning from a direct connection to Escapia.**](https://support.beyondpricing.com/en_us/how-do-i-transition-from-connecting-directly-via-airbnb-booking-com-and-vrbo-to-connecting-via-a-pms-By7WdP2OC)

##   
**Customizations in Beyond**

  
With [**Escapia**](https://www.escapia.com/) you will have access to adjust [**Minimum and Maximum Prices**](https://support.beyondpricing.com/can-i-set-annual-and-seasonal-minimum-and-maximum-prices-BJ20LroS_), **[Minimum Stays and Gap Fillers](https://support.beyondpricing.com/en_us/what-are-annualseasonal-minimum-stays-and-gap-fills-and-how-do-i-use-them-H1yyPriB_)**, [**Check-in/Check-out/Changeover Days**](https://support.beyondpricing.com/en_us/how-can-i-set-annual-or-seasonal-changeover-and-checkincheckout-days-H1MyPriH_), **[Reservation Gap Adjustments](https://support.beyondpricing.com/en_us/what-is-a-reservation-gap-discount-and-how-should-i-use-it-ryNyPHjr_)**, and [**Time-Based Adjustments**](https://support.beyondpricing.com/en_us/what-are-last-minute-discounts-and-how-should-i-use-them-HJpAUBiSO) directly in Beyond.

See the article [**What can I do in the Customize Tab?**](https://support.beyondpricing.com/en_us/what-can-i-do-in-the-customize-tab-(video)-Sk1rLHsH_) for a broad overview.

##   
**Adding a new listing**

  
Escapia is no longer using Pricing plans. 

  

You’ll need to do the following steps in Escapia for Beyond to be able to get the initial sync set up for a listing:

*   Go to Rates > Rates Manager
    
*   Select the new units by placing a check mark next to the properties
    
*   When the right drawer comes up, select today as the start date, then the end date as at least 90 days in the future
    
*   Put a rate into the tool that is really high
    
*   Save
    

  

When Beyond syncs with Escapia the rates will update to the accurate rates. If you do this today, tomorrow it will be updated to the correct rates.

  

**A few things to keep in mind:**

There is a rule on **max** nightly price: Beyond automatically sets a **maximum** price at $50,000 USD due to a maximum nightly rate limit of $50,000 USD per listing enforced by Escapia.

  
if you've previously used **Unit Groups** for anything other than pricing (i.e. website groupings) then you will still want to assign this new unit to the correct Unit Group. However, Unit Groups have no effect on our pricing.

New listings will show up automatically when we refresh the connection to your account once per day. To have a new listing in Escapia show up quickly in Beyond, simply refresh your account in your Accounts tab. You can follow the progress of the refresh with the loading bar at the top-right. For example:

![](https://cdn.kustomerhostedcontent.com/media/603e4c1ab69d9cd3c0b6f415/8fdf6343134182ed261463e8700e530f.gif)

  It can take up to 24 hours for your new listing to show if you don't refresh your account in Beyond. [**Click here**](https://support.beyondpricing.com/en_us/why-aren't-new-bookings-changes-to-reservations-blockedunblocked-dates-or-new-listings-showing-up-in-beyond-pricing-rkZgwSjHu) to learn more about when we refresh your account and why.

##   
  
**Pass-Through Expenses**

  
How are you currently paying for Beyond? Is it coming out of your commission, or are you passing it on to guests? 'Pass-Through' in Escapia is set up as a Fee. This makes the setup and configuration of Pass-Through in Escapia very straightforward. To add an additional fee, follow the steps below.

Beyond's user access will need to be updated with permissions to allow access to Accounting > Setup Menu. Agency\_Administrator would be preferred, but Technician\_Manager seems to be sufficient for Pass-Through and Relay:  
  
  
![](https://cdn.kustomerhostedcontent.com/media/603e4c1ab69d9cd3c0b6f415/3155b9283ad2768da7e8bb9e1daee573.png)  
  

There are two components to setting up Pass Through in Escapia:

1.  Journal Document Template
2.  Charge Template

To get started with the first component, go to Accounting > Setup > Journal Document Template:

![](https://cdn.kustomerhostedcontent.com/media/603e4c1ab69d9cd3c0b6f415/a7e76d48c9a3c565efd44113371aa938.png)  
  
Select + Journal Document Template to create a new template:

![](https://cdn.kustomerhostedcontent.com/media/603e4c1ab69d9cd3c0b6f415/89a55853aa80258040e2c70d37738d72.png)

  
  
Fill out the Journal Document Template to include the following details. 

1.  **Template Code:** BeyondPricing (no spaces)
2.  **Journal Document Type****:** Booking Charge
3.  **Description****:** Technology Fee

Click Add Journal Transaction Template:![](https://cdn.kustomerhostedcontent.com/media/603e4c1ab69d9cd3c0b6f415/5727b5e3d8abe1d5ade4632e27c76ddc.png)  

Fill out the Journal Transaction Template to include the following details. Make sure to hit Save upon completion. 

1.  **Debit Subledger Type****:** Customer
2.  **Debit Account****:** Consult with Client
3.  **Credit Subledger Type****:** Vendor
4.  **Credit Account****:** Payable to Vendors
5.  **Credit Subledger Entity****:** Beyond Pricing

![](https://cdn.kustomerhostedcontent.com/media/603e4c1ab69d9cd3c0b6f415/9f443fd85490d9aa3a2a99d78024063b.png)  

Next step is to set up the second component: Charge Template. 

Go to Accounting > Setup > Charge Template:  
![](https://cdn.kustomerhostedcontent.com/media/603e4c1ab69d9cd3c0b6f415/164702f5708302b0d488bab4e996ff12.png)

  
Select + New Charge Template:  
![](https://cdn.kustomerhostedcontent.com/media/603e4c1ab69d9cd3c0b6f415/f4d048463d945fce85810a30183a1eaa.png)  

  
Fill out the Charge Template to include the following details. Make sure to hit Save upon completion:

1.  **Charge Template Type****:** Booking Fee
2.  **Product Code****:** Reservation
3.  **Template Code****:** Beyond Pricing
4.  **Charge Description****:** Technology Fee
5.  **Calculation**
    1.  **Amount****:** 1.00
    2.  **Calculation Method****:** Percent of Booking totals without Security deposits and/or taxes. 
    3.  **Journal Document Template****:** BeyondPricing (name of the Journal Document Template created in the prior step)
6.  **Application**
    1.  **Unit Scope****:** Business  
          
        

![](https://cdn.kustomerhostedcontent.com/media/603e4c1ab69d9cd3c0b6f415/014f9a455c4ef9bc91d58c78cb8f2ccc.png)

  
If Pass Through should only apply to specific units, change Unit Scope to “Unit(s)”. A pop-up window will appear and this is where you select the enabled listings. Make sure to hit Apply then **Save**:  
![](https://cdn.kustomerhostedcontent.com/media/603e4c1ab69d9cd3c0b6f415/4830ce83add72f0a8d6ba9f95512c3e8.png)

##   
  
**Troubleshooting**

###   
**Updating Coordinates**

  
If a unit has the incorrect coordinates set/no coordinates set in Escapia we will not be able to assign it to a cluster in order to provide the correct hyperlocal pricing. We can manually assign a cluster to the listing in our backend, but it is better if this information is updated in Escapia.

  

If the client doesn't know the coordinates, they can search the address of the  property on [**Google Maps**](http://www.google.com/maps/). Right-click the red marker for the property and click "What's Here?" You will then see coordinates pop up at the bottom of the screen:

  

![Image](https://tettra-production.s3.us-west-2.amazonaws.com/0d6efb4f154041e899af17bdcd19c1b5/bc704c919f81c849ddae8e33103ceaed/d822b155a4112474fdb7aea5ee22465e/f027a591e2c61ec10280f5b84c96db70/iETrJvIXWh9MpP5OUDMY8f09tYeQkAkWZDGCbuLc.png)

  

Once you have the coordinates you need to update those in Escapia. 

  

Log in and click on the Units Tab and find the unit you need to update:

  

![Image](https://tettra-production.s3.us-west-2.amazonaws.com/f82977fca9b3d0623d88f410095981cc20364c49/d3695f1efa9cf4241c07109becd1a4629d7046cb/37d7c29bd0f113391befcd6e2be6160b610218dc/f875adfa0c125a344d42c57c951bd73d90e353e8/XIyis53FsHwwg6Qart9DJGNvS5MmxSBKguDnt067.png)

  

  

After clicking on the unit click on the Location tab: 

  

![Image](https://tettra-production.s3.us-west-2.amazonaws.com/f82977fca9b3d0623d88f410095981cc20364c49/d3695f1efa9cf4241c07109becd1a4629d7046cb/37d7c29bd0f113391befcd6e2be6160b610218dc/f875adfa0c125a344d42c57c951bd73d90e353e8/lSp6aBxjItI0czBcLZFYkR152bVeJYmLEEkIAMii.png)

  

  

  

After you have entered the address, click on “Set Pin to Unit Address” then click Save:

![Image](https://tettra-production.s3.us-west-2.amazonaws.com/f82977fca9b3d0623d88f410095981cc20364c49/d3695f1efa9cf4241c07109becd1a4629d7046cb/37d7c29bd0f113391befcd6e2be6160b610218dc/f875adfa0c125a344d42c57c951bd73d90e353e8/L82XoGciXB6TyFKXFmGtB3ZvFhQ4M2GVdsSxijCW.png)

* * *

###   

###   
Invalid Listing - Price Posting Error in Beyond and What to do 

  
If you see the below error on your listing then we have run into a price posting error. For example:

### ![](https://cdn.kustomerhostedcontent.com/media/603e4c1ab69d9cd3c0b6f415/dd540cc2cde8442e50ac728b5b696260.png)

  
To fix this log into your Escapia account and go to Admin -> Setup -> Vrbo Software Partner and confirm that Beyond is enabled as a pricing partner: 

![](https://cdn.kustomerhostedcontent.com/media/603e4c1ab69d9cd3c0b6f415/a86240fe10769f5a42ea1bb7ec73e756.png)

  

![](https://cdn.kustomerhostedcontent.com/media/603e4c1ab69d9cd3c0b6f415/a3be9032722e0bc52abab451a4364e86.png)

Once done, go back to Beyond click "**Resolve**". You're all set! 

* * *

  

###   
**EscapiaNET - Rate Status shows "No Rates"**

  
If you have units on the "Missing Rates Report" in Escapia, you may need to add Custom Seasons.

Custom Seasons and Unit Groups are not necessary for us to push prices to Escapia, so not having that set won't interfere with Beyond's ability to push prices.  
  
However, Seasons are needed for EscapiaNET, which is Escapia's functionality for pushing our prices to your other channels.  
![](https://tettra-production.s3.us-west-2.amazonaws.com/0d6efb4f154041e899af17bdcd19c1b5/bc704c919f81c849ddae8e33103ceaed/d822b155a4112474fdb7aea5ee22465e/8444633cc0feda3c1c2d0d872d5e6c3e/o7mXlHtxvvPsGmbhr2fNI6UM07fFGDEIE6FA8QtZ.png)  

  
If the appropriate Seasons are not set up a year out under listings (example screenshot below), EscapiaNET will not implement rates being pushed by Beyond.  
![](https://tettra-production.s3.us-west-2.amazonaws.com/0d6efb4f154041e899af17bdcd19c1b5/bc704c919f81c849ddae8e33103ceaed/d822b155a4112474fdb7aea5ee22465e/8444633cc0feda3c1c2d0d872d5e6c3e/QN1rj40ns2urfcmszUUjZbqcV2au0qPuKYzIDOcz.png)  

  
In your Escapia Account, go to **Units > Setup > Custom Seasons > By Units** and check to see if the Seasons are set up properly under the affected unit.  
  
If they are not, go to **Units > Setup > Seasons**:  
![](https://cdn.kustomerhostedcontent.com/media/603e4c1ab69d9cd3c0b6f415/f16de0975b602d10379b61c7b08b2c33.png)  

*   Click Add Season
*   Pick up the start and end date; write a description and a title for the season and click “Save”
*   The new season will appear in the list
*   Assign a unit/group of units/all units to this season. In order to do that, go to Units > Setup > Custom Seasons
*   Select the season to apply to all units.
*   Select “Edit Season List” on the right side of the screen
*   Select the season name on the left panel and click “Add”
*   Once the new season is on the list, click “Save”

Once you've created and assigned the Seasons to the unit, Escapia should be able to push the rates out to your channels via EscapiaNET.

Please note that according to [**Escapia**](https://support.escapia.com/articles/en_US/Article/HASW-Types-of-Seasons-in-Escapia?category=Seasons_Season_Groups), once Seasons are enabled and assigned, it can take from 24 to 48 hours for their system to transmit information from Escapia to the connected channels.

  

Run into something else not listed here? Please reach out to [**support@beyondpricing.com**](mailto:support@beyondpricing.com). Our Support Team is always happy to answer your questions and help ensure your account is running smoothly.